Pre-event planning checklist

A list of considerations beforehand and on-site the day of the event.


Through pre-event planning sessions and conversations the planning team will need to:

If you host recurring meetings at a regular cadence in the same space, logistical planning is streamlined.

If you’re hosting a large event like a hackathon, training, or conference - this type of planning can take months and involve multiple teams.

Day-of / On-Site

Physical events

Virtual events

Setting up the space with care, and in community, can make you a more grounded host who’s not stressing about details when people arrive.

Create an Event Hosting Toolkit

You might want to build up a portable kit of stuff to help you host events, including:

  • Signage

  • Schwag (e.g. stickers)

  • Nametags & pens

  • Flipchart and markers

  • Video cameras/ web-cams

  • Microphones

  • Speakers

Engage to improve

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